Find information and forms relating to changes to an apprenticeship or traineeship.

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Making changes

There are many different reasons why you might want to change a training contract. Whatever the reason and whatever the change, you must:

  • make sure your apprentice or trainee agrees to the change
  • apply to Regulation and Contract Management (RCM) to make the change by using the appropriate form
  • forward the relevant application form to RCM using the fax, email or postal address on the form
  • seek agreement from other parties to the contract such as a parent/guardian if your apprentice/trainee is under 18.

RCM will advise you in writing whether the change has been approved and the contract altered.

Changing employers

Sometimes there is a need to change employers while a training contract is under way. This might be due to a change of ownership or a change to a new employer.

To transfer to a new employer

Complete the transfer to a new employer application form and send it back to Regulation and Contract Management following the instructions on the form. Regulation and Contract Management must be notified by both the new employer and former employer of the change within 21 days.

Regulation and Contract Management will write to you to confirm the transfer to a new employer provided there is no break in service between employers.

Business ownership changes

Regulation and Contract Management must be notified of the change of business ownership within 21 days of it occurring. If your business has a change of ownership complete the Employer change of ownership application form and send it back to Regulation and Contract Management following the instructions on the form.

Regulation and Contract Management will write to you to confirm the change of business ownership.

Note, the new employer must be registered with Regulation and Contract Management. If the new employer is not registered, see employer registration.

Changing the number of work hours

If the apprentice or trainee’s part-time arrangement (number of hours in work and training) needs to change, this change needs to be reflected on the training contract as it affects the contract term.

For example, the apprentice or trainee may change from 26 to 30 hours per week, or go from 25 to 20 hours.

Regardless of the change, you must advise Regulation and Contract Management of the new arrangements, and the apprentice or trainee must still meet the minimum number of hours for the length of the training contract. All changes to work hours must be agreed to by both you and your apprentice or trainee.

You can read guidelines regarding minimum hours in training and employment on the Training and Skills Commission website.

You must also comply with the underpinning industrial agreement.

You and your apprentice/trainee must agree to the changes.

To apply to change the hours of employment and training, complete the application form.

Changing the vocation or qualification

You can apply to change the qualification your apprentice or trainee is studying through their apprenticeship or traineeship. This usually occurs when an updated version of their qualification becomes available.

If the change is to a higher level qualification, then this may increase the term of the training contract (e.g. from Certificate II to Certificate III), while changing to a lower level qualification may decrease the term of the training contract.

If you are seeking to vary the trade or vocation, your business will first need to be registered to employ apprentices or trainees in the new trade or vocation. You can check the scope of your registration at the Training and Skills Commission website.

All changes to qualifications must be agreed to by you, your apprentice or trainee and the Registered Training Organisation. However, if the training contract commenced on or after 2 February 2017, then you will not need to apply to update the qualification if a new version of the same qualification becomes available, as this change will be made on your behalf.

To apply to change the vocation or qualification, complete the application form.

Changing to full-time or part-time

If your apprentice or trainee was initially employed under a school based arrangement and has left school, or is no longer enrolled in SACE, you will need to apply to Regulation and Contract Management (RCM) to vary the contract from a part-time (school-based) apprenticeship or traineeship to a part-time or full-time (non-school-based) apprenticeship or traineeship.

Similarly, if the apprentice or trainee has previously been working full-time in the apprenticeship or traineeship but wishes to change (temporarily or permanently) to a part-time arrangement, you need to apply to RCM.

Regardless of the changes, your apprentice/trainee must meet the minimum required hours of employment and training. Visit the Training And Skills Commission website and view the minimum hours in training and employment guidelines.

You must also comply with the underpinning industrial agreement.

You and your apprentice or trainee must agree to the changes.

To apply to change the hours of employment and training, complete the application form.

Changing training providers

You and your apprentice or trainee may decide that it is necessary to change the training provider. It might be that the provider hasn’t been offering the service expected, or that mid-way through the term of the contract, they stop delivering the qualification in South Australia.

If you and your apprentice or trainee agree, you also need to advise the old and new training provider that you intend to change.

The new training provider will need to negotiate a new training plan for your apprentice or trainee and submit this to Regulation and Contract Management.

Your new training provider will lodge the new training plan with Regulation and Contract Management, but you and your apprentice or trainee will need to agree to it and sign it.

To apply to change to a new training provider, complete the application form.

Completing the apprenticeship or traineeship

How can an apprenticeship or traineeship be completed?

  • when you and your apprentice or trainee agree that they have achieved competency in the workplace
  • the training provider has certified that the qualification specified in the training contract has been successfully completed
  • you and your apprentice or trainee have submitted an application to the Department of State Development to complete the training contract.

You can assist your apprentice or trainee to successfully complete by:

  • providing them with the support and supervision they need for their on-job and off-job training
  • assist them to apply the knowledge they have gained on-job
  • contacting the Department of State Development if you experience any dispute or grievance with your apprentice or trainee that you have been unable to resolve in the workplace.

To apply to complete the training contract, complete and sign the form and return it to Regulation and Contract Management along with evidence of completion of the qualification your apprentice or trainee studied through the training contract. We will notify you with the outcome of your application in writing. If the application is approved, apprentices are issued a trade certificate and trainees a notice of completion.

Extending the apprenticeship or traineeship

Training contract extensions should only be necessary in exceptional circumstances for instance:

  • if there are significant delays or interruptions to the training beyond the control of you or the apprentice/trainee
  • if you and your apprentice/trainee may decide they need more time to demonstrate that they are competent to industry standards.

You and your apprentice/trainee must speak to your training provider and agree how much additional training they need.

You and your apprentice/trainee should decide well in advance of the expiry date of the current training contract that there is a need to extend, and then apply for it: training contracts cannot be extended once the expiry date has elapsed.

To apply to extend your training contract, complete the application form.

Suspending an apprenticeship or traineeship

Only Regulation and Contract Management can suspend a training contract.

During the course of an apprenticeship or traineeship it may be necessary to suspend the training contract for any number of reasons. Suspensions occur for reasons such as non-work related injury or illness (after using all sick leave provisions), or personal reasons.

Your reasons for a suspension might include a downturn in work or the relocation of the business premises. If you think you need a suspension for reasons of serious and wilful misconduct, see serious and wilful misconduct.

A suspension application must be agreed to by you and your apprentice or trainee. To apply to suspend your training contract, complete the application form.

Terminating an apprenticeship or traineeship

A Training Contract may only be terminated by Regulation and Contract Management, under delegation from the Training and Skills Commission, or by order of the South Australian Industrial Relations Commission.

To apply to terminate your Training Contract, complete the termination application form and send it to Regulation and Contract Management following the instructions on the form. A termination application will generally be approved if both you and your apprentice/trainee agree to the termination. You will be notified of the outcome of your application in writing.

The South Australian Industrial Relations Commission may also order the termination of a Training Contract following the lodgement of a dispute or grievance with them.

We recommend that you call Regulation and Contract Management on 1800 673 097 prior to signing the termination application form for an explanation of your rights and obligations.

Termination should be the last option where there is a dispute or disagreement between you and your apprentice or trainee. You should attempt to resolve the issue first, and call Regulation and Contract Management to discuss your options before applying to terminate.

Withdrawing during the probationary period

A probationary period is built into training contracts as a way of allowing apprentices, trainees and their employers to withdraw from the apprenticeship or traineeship shortly after commencement should either party decide it is not for them.

If you want to withdraw, you must notify your apprentice/trainee in writing. Likewise, if the apprentice/trainee wants to withdraw, they must notify you in writing.

Note that probationary periods cannot be extended.

Employers must notify Regulation and Contract Management of the withdrawal in writing within seven days; they can either write a letter or use the Withdrawal application form.

Once actioned, Regulation and Contract Management will confirm your withdrawal from the training contract in writing.

For more information

If you can’t find the information or form you need, contact Regulation and Contract Management.

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